Assistant catalog

The File Finder

Finds the current copy of a file and shows where it came from.

One idea for an assistant Innovation Theory could build around the way your office already works. Someone on your team stays in charge of it.

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ORGANIZE FIRST

At a glance

Get ready first: Named folders, a rule for what counts as current, who can see what, and an owner who can say which copy is the real one.

A normal Tuesday

Someone asks for the signed scope on a job. The assistant looks in the folders you agreed on and comes back with the link and the version date. If it finds two copies that disagree, both go to the folder owner, flagged, with no guess about which one is right.

Who it fits

ORGANIZE FIRST means exactly that. A source worth trusting and a named reviewer come before any tool does.

Who gets it in order.

In Denver and the surrounding communities, Get It Together, Denver comes to your office and gets the records and the written steps in shape. Innovation Theory builds the assistant. Farther out? Start with Innovation Theory and talk through the technical side.

What it is set up not to do.

It is set up not to treat a missing file as proof that something did not happen.

Who checks the work

Your folder owner confirms the source and settles any argument between versions.

Before any pilot starts, agree which records it may touch, try it on a small sample and make sure you know how to switch it off.

An AI assistant with a real person behind it.

We call it Managed Office Assistance. Innovation Theory builds the File Finder and looks after it. It comes back with the current copy and the date on it. Your folder owner has the last word on which version is real.

Get It Together, Denver gets your records and procedures in order, in your office. Before the assistant touches anything, we all agree who checks its work and what it’s allowed to see.

See how it works Request a live demo

Rather talk it through?

Call (303) 900-8931 or send a text. Tell us what’s piling up. That’s enough to start.

Let’s talk Or try a free check first